Tuesday, May 26, 2015

The Ultimate List of School Counselor Forms!

Tuesday, May 26, 2015

Hello, my name is Cindy and I am a formaholic!  

Whether electronic or traditional, I love forms of all kinds and I use them in various ways. For me forms keep me organized, help me keep accurate records, provide information to parents and students, assist in documenting meetings, and allow me to make referrals.  Because I have been a school counselor since (cough) 2000, I have accumulated and created lots of documents.  If you love forms as much as me, you will LOVE this blog post!!  Below, you will see original forms that I have created and borrowed from other schools and school counselors. In all, there are over 1000 forms available in this post. So, have fun modifying for your own use!

Academic Check In/Check Out  - From Carol Miller of The Middle School Counselor Blog.

Appointment to see the counselor

ASCA National Model Templates

Audit Sheet 

Coffee With the Counselor  - From Carol Miller TPT Store.

College Application Organizer for Students

College Cost Comparison

College Forms  - From Southington Public Schools, CT. (Includes request for transcripts).

College Organizer for Students

College Counselor Recommendation Questionnaire  - From Scituate High School, MA.

Communication and Marketing Planning for School Counselors

Community Service Form  - From Lehman High School, TX.

Community Service - From Sweetwater Union High School District.

Connect With the Counselor  - Example from Carol Miller of The Middle School Counselor.

Conference Documentation pdf

Conference Record

Contracts  - Free printable contracts of all types.  Includes educational contracts for students.

Counselor Activity Log  - Google form Exploring School Counseling Blog.

Counseling Brochure  - Example from Franciene Sabens of School Counselor Space Blog.

Counseling Documentation Calendar

Counseling Department Meeting Notes

Counseling Department Meeting Notes

Counselor Disclosure Sign (free)  - TPT from School Counseling Smart.

Counseling Forms  - Downloadable variety from The Helpful Counselor Blog.

Counseling Forms - Variety from Corner Canyon Counseling.  Particularly great resource for Licensed Professional Counselors.

Counseling Forms - Variety from Valdosta High School (over 400 forms & documents!).

Counseling Forms  - From Tracy Jackson's Livebinders of 125 school counseling binders!

Counseling Forms - Variety from Denver Public Schools.

Counseling Forms  - Variety from Lisa Counseling Connection.

Counseling Forms - Over 700 forms gathered on Pinterest by Bug Bosarge!

Counseling/Crisis Manual - Tuscon School District, AZ.

Counseling Monthly/Yearly Report

Counseling Needs Assessment

Counseling Newsletter  - Example from Franciene Sabens of School Counselor Space Blog.

Counseling Newsletter - Example from Carol Miller of The Middle School Counselor Blog.

Counseling Notes Google Form

Counseling Notes-Simple Form

Counseling Notes

Counseling Meeting Documentation Google Form

Conference Meeting Minutes

Counseling Referral Form

Counselor Time Task Analysis

Counseling Yearly Report

Data Templates  - From Karl Liedtka

Difference Between Preparing for Graduation & College

Difference Between Preparing for Graduation & the NCAA

Extracurricular Pledge Form  - Example from Franciene Sabens from School Counselor Space Blog.

GPA Calculator

GPA Calculator  - From Pikesville High School.

GPA Calculator Planner - From Pikesville High School.

Graduation Checklist 

Individual Planning Sheet (Great for advisement)

Informed Consent Brochure  - Kiowa County Schools, KS.

Miscellaneous Counseling Forms  - From Counselors' Cabinet (includes passes, signs, and other goodies).

NCAA Core GPA Worksheet

Needs Assessments  - From Karl Liedtka

Parent Brag Sheet  - From Scituate High School, MA.

Parent Communication Google Form

Parent Conference Reminder for Teachers  - From Carol Miller of The Middle School Counselor Blog.

Personalized Education Plan for Advisement

Plan of Study

Rising Senior Action Plan

Schedule Change Form  - From Scituate High School, MA.

Schedule Change - San Diego Unified Schools, CA.

Scholarship Award Form

School Counseling Brochure - Example from Carol Miller from The Middle School Counselor Blog

School Counseling Forms - From Christopher Sink's Website.

Senior Meeting Google Form

Senior Planning Booklet  - From Pikesville High School.

Signs  - Free printables from Technology Rocks.

Small Group Counseling Forms/Guide  - Missouri Comprehensive Counseling

Social Skills Worksheets

Student Request to See School Counselor  - TPT from Scrapbook of a School Counselor.  Although a middle school form, it would be great for 9th grade counselors!

Student Profile/Resume  - From Fairview High School, CO

Student Recommendation Form

Teachers As Advisors Forms  - West Virginia DOE

Teacher Recommendation Form  - From Scituate High School, MA.

Teacher Referral Form - From Fluvanna High School, VA.

Therapy Worksheets  - Forms from Therapy Worksheets Blog.

Trauma Forms  - From Portland Public Schools and includes letters to parents, worksheets, and resources.

If you are interested in creating your own Google forms, check out this presentation by Jeannie Maddox of Exploring School Counseling Blog and video by Jeff Ream, The Counseling Geek.

Sunday, May 24, 2015

School's Out for Summer:Time for School Counselor Learning!

Sunday, May 24, 2015

It's summertime....YAY!!  Although I am working with our virtual summer school program, I have scheduled time for self care and staff development.  During the summer, it is my time to take care of my mental health and to take back new ideas to my school.  Mental health time is very important to rejuvenate yourself and I have scheduled that time as a nonnegotiable in my summer.  I hope you will take care of yourself this summer, but consider some summer staff development opportunities.

Here is a peek at my summer schedule:

Finish post planning
Register students for summer school

Conduct an hour long student leadership workshop at our countywide Technology Camp

Teach three Youth Mental Health Workshops to school staff
Help with our virtual student orientations
My Mental Health Plan
Attend Counselor Workshop

Supervise the June SAT
Self care alert
Attend the Whitesnake Concert in Biloxi, MS!

Innovative Counselor Strategy Conference
Self care alert
Attend the Def Leppard Conference in Birmingham, AL!

Attend Sources of Strength Train the Trainer Workshop in Savannah, GA

Self care alert
Go to the beach for a week!
Are you looking for some summer school counseling opportunities?  Below are a list of summer conferences, workshops, and webinars for school counselors.  Feel free to browse and message me if you want to add to this list!!

Happy Summer!!

Summer Counselor Opportunities

Anti-Bullying & School Safety Conference
May 27-28, 2015
Atlantic City, NJ

ASCA Conference
June 28-July 1, 2015


ASCA Site Based Training
Academic Counseling 
ASCA National Model Training
Cyber Bullying & Internet Safety
Data Driven School Counseling
Dealing with High Risk Students & Families
Improving Intercultural Competence
Legal & Ethical Complications of Working with Minors in Schools
Management, Data, & Accountability
School Counseling Trauma
Solution Focused Counseling
Technology Boot Camp
Using Data to Impact Student Achievement

ASCA University
Earn an ASCA Specialist designation in a school counseling related field:
Bullying Specialist
College Admissions Specialist
Legal & Ethical Specialist
School Counseling Data Specialist
School Counseling Leadership Specialist

NACAC Summer Academy-Develop a College Going Culture
NACAC Summer Academy-Guiding Performing Arts Students in the College Admission Process
NACAC Summer Academy-I Want to Study at an American University Abroad

Data Boot Camp for School Counselors

Engaging Schools Institute
June 15-18, 2015 Denver, CO
July 6-9, 2015 Cambridge, MA

Girl Bullying Conference
June 22-24, 2015
Las Vegas, NV

June 29-July 1
Atlanta, GA

July 15-17, 2015
Niagara Falls, NY

High Schools That Work Conference
July 15-18, 2015
Atlanta, GA

Innovative Counseling Strategies National Conference
June 29-July 1, 2015
Atlanta, Ga

Integrating School Climate Reform Efforts
July 20-21, 2015
Bethlehem, PA

National Association of Peer Program Professionals Summer Peer Helping Training Institutes
June 15-19, 2015
St. Charles, MO
Lindenwood University

June 22-26, 2015
Indianapolis, IN

National Conflict Resolution Education Summit
June 17-22, 2015
George Mason University

National Eating Disorders Conference
June 11-13, 2015
Charleston, SC

National School Safety Conference
July 27-31, 2015
Las Vegas, NV

Next Gen School Safety & Crisis Prevention Conference
June 29-July 1
Atlanta, GA

Peer Helping Training for Adults
June 15-16, 2015
Los Angeles, CA

August 11-12, 2015
San Francisco, CA

Social Emotional Learning Conference
June 19, 2015
Nashville, TN

The Toolbox Project in Social Emotional Learning
 August 3, 2015
Marin County, CA

Wired Differently
June 22-24, 2015
Las Vegas, NV

June 29-July 1, 2015
Atlanta, GA

July 15-17, 2015
Niagara Falls, NY 

State Counseling Summer Staff Development 

Arkansas School Counselors Conference
July 14-16, 2015

Colorado School Counselor Summer Training
June 9, 2015
Mental Health First Aid

Georgia Access Challenge Grant Presentations

Indiana Youth Institute Post secondary Counseling Institute
June 23-24, 2015

School Counselor Camp-University of Kansas
 June 2-3, 2015

Louisiana School Counselor Summer Institute 
Free Tech Tools for School Counselors
June 26, 2015

Mississippi Mini Camp College Workshop
June 15-17, 2015

New Jersey College Counselor Conference
May 31-June 2, 2015

 North Carolina School Counselors Summer Academy
July 10, 2015 & July 17, 2015

Ohio School Counselor Summer Camp
June 23, 2015

Guidance and Counseling Academy
June 17-19, 2015
San Antonio, TX

Utah Career & Technical Education Conference
School Counseling Programs
June 10-11, 2015

Wisconsin School Counselor Summer Data Camp
July 28, 2015

International School Counseling Workshops

Counseling Across Cultures in an International School
June 28-July 2, 2015
Miami, FL

Introduction to Essential Skills for International School Counselors
June 24-28, 2015
London, England

School Counselor Summer College Tours

Pacific Northwest College Tour
June 21-26, 2015

South Carolina School Counselor Campus Tour
June 15-19, 2015

Summer Sweet Tea College Tour
Georgia Schools
June 7-12, 2015

School Counseling Webinars

Indiana School Counselor Webinars

Mission: Supportive School Climate
June 3, 2015
11:30 EST or 2:00 EST



Sunday, May 17, 2015

Graduation Hell Week: Tips for High School Counselors

Sunday, May 17, 2015
 I hear the Navy Seals test their recruits for five and a half days in "physical endurance, mental toughness, pain, and cold tolerance, team work, attitude, and your ability to work under high physical and mental stress, and sleep deprivation".  (Navy Seals, Hell Week). Only 20% of recruits make it through this time, but those who make it realize they can accomplish 20 times more than they thought possible.  For those who make it through this week, it is a defining moment!  Those who are successful are not necessarily the strongest, the fastest, or the best; they are the ones who desire to become a SEAL!!  What is this week called -- Hell Week.

 High school counselors have a similar type of hell week where we work under high physical and mental stress.  Many of us lose sleep under the stress and discover that we must keep a good attitude even though we sometimes want to quit.  This week is known as graduation week!  During graduation week, situations occur that challenge our relationships with our colleagues, make us question our decisions, and strain our ties with parents and students. Next week is graduation week and I am not looking forward to some of the situations that me and my colleagues will face.
Navy Seal Hell Week resembles Graduation Week for School Counselors!
During my time as a high school counselor, I have had a lot of testing of my endurance during graduation week. However, I realize when I complete the week that I am a lot stronger and wiser the next year!  In this post, I would like to share five graduation week challenges that I have faced as a educator.  Reflecting back on these past scenarios, I realize they prepared me to withstand more than I thought I possibly could!!

The hassle comes before the tassel!
Graduation Hell Week Scenarios

Scenario 1: The Bathroom Stall Incident

As a first time senior teacher, I experienced the pressure that students and parents place on educators.  One of my students failed my class and made accusations that I had not input grades correctly.  When it was proven that the accusations were not true, the student became desperate. One afternoon after school, I was in the bathroom and I heard someone outside my stall. When I tried to open the door, the student had trapped me and told me that I could not come out until I changed the grade. After calming myself down, I decided to sneak out the bathroom by crawling under the stalls.

Lesson learned:  Because of my experience, I am very empathetic with teachers when parents and students try to bully teachers in changing grades. My advice as a school counselor is to not pressure teachers into changing grades. In the past, I worked with a colleague who often pressured teachers into changing a student's grade and it caused a lot of hard feelings and resentment.

Scenario 2: Avoiding the Victim Triangle

 During my second year as a high school counselor, one of my students was failing a required class for graduation.  The student and the parent begged me to advocate for the student; however, I knew that this was one of the toughest teachers who never budged an inch.  I told the student that I would talk to the teacher about the reality of passing the course, but I could not make any guarantees.  I communicated with the teacher and he was honest about the possibility of the student passing the course which all came down to the final.  The next day I met with the parent and student and I was honest about odds of passing. Because I am a "student advocate", I took on the responsibility of making sure the student prepared for the final.  Boy that was a mistake.  Although the student said he/she wanted to pass, it was a fight to get the student to follow through on his/her commitment.  When I called home to speak to the parent, I faced the frustration and stress of the parent. I am happy to report that the student passed the final and graduated, but there was a great lesson for me as well.

Lesson learned:  I decided that I cannot take on the responsibility of making sure that a student "passes" a course; however, I can be there to support and encourage the student. Getting involved as the rescuer can place a school counselor into a player in the Victim or Drama Triangle. The Drama Triangle is a concept developed by Steven Karpman  and defines our role in a situation.  In the above scenario, I put myself in the rescuer role as my I saw myself as helping the student against the villain, the teacher.  The student identified him/herself as the victim who was unable to help him/herself and needed assistance from an outside source (aka me).  Finding my way out of this cycle (which is often not easy) is to first identify that I have been caught up in the triangle by my desire to be a "fixer". It is easy for the players in the triangle to switch positions where the victim becomes the persecutor and the rescuer becomes the victim.  Once one realizes he or she is caught in this cycle, it is important to set up boundaries ahead of time and not to set yourself up as the rescuer.  Unfortunately, it has taken me a long to learn this lesson.   Since this situation, I have stayed true to my commitment and I often give this advice to my interns!

See my blog post regarding another graduation story about avoiding the drama triangle as a school counselor.

Don't Get Caught In the Drama Triangle!
Other resources about the Drama or Victim Triangle:

Drama Triangle Worksheets
Drama Triangle and Fairy Tales
Breaking the Drama Triangle

Scenario 3: You Can't Handle The Truth!!

As I am walking through the office, a lady is sitting in our waiting area shaking her leg nervously.  I asked her if she had been helped and she told me that she had not. As I asked her if I could help, she informed me that she was there to advocate for all the students in her community that could not graduate. She had come to the school to request that the school allow them to walk even though they had not met the requirements.  She continued telling me that the school was destroying the self esteem of these students by denying their families the opportunity to see them walk across the stage.  The
This is what I wanted to say!!!
community member went on to talk about specific students (don't fall in this trap of talking about other students) and their unfair treatment.  Before she could continue, I asked her to step in my office as she was drawing quite a crowd.  After entering my office,  I allowed her to vent.  After she was finished, I told her that I wanted to answer her question about why the students could not walk in the ceremony.  I educated her on the county policies regarding graduation, informed her that I was not the person who made the decision about graduation policies. and showed her my appreciation for her passion. I shared that I was willing to give her the name of those who made policy decisions so that she could continue her advocacy.  Remember, I don't want to get involved in the Drama Triangle nor do I want to get involved in a debate (I can't be Jack Nicholson!). So, it is important that I remind myself that my job is not to fix, but to be an agent of reality and to provide accurate information.

Lesson learned: Be empathetic and professional when listening to community members.  Let them know my role and be willing to provide them with resources or accurate information, even if it is unpopular. 

Scenario 4: Hung Out to Dry

One of the saddest parts of my job is to confirm that a student is not graduating. By the time May comes, the majority of my parents know that their student is in danger. Worse than confirming an informed family that their child is not graduating is to call to a family who has no idea that their child is in danger of not graduating.  When can this happen you ask? This can happen when a teacher fails to contact a parent or gives them false hope (remember our Drama Triangle???). Often, I realize that when I call the parent I quickly become the target of their anger and frustration.  Believe me, as a former teacher, I understand the hesitation in calling parents!  One of the best ways to avoid becoming a target in the Victim Triangle is to set guidelines with teachers about making parental contacts and establish your boundaries early (I can't say this enough!!).  I make it clear with teachers what my role is when it comes to contacting senior parents.

Don't let colleagues hang you out to dry!
Lesson learned: At the beginning of the year, I establish clear boundaries with teachers about making parental contacts.  Also, I make sure that I keep documentation when speaking to teachers and parents.  One of the ways I do this is by keeping a notebook with all my communication, phone calls, and emails about particular students. Also, establishing boundaries early can help maintain a good working relationship with my colleagues!

If He's In Danger of Failing, At Least Three People Need to Know It

Scenario 5: Beg For It!!

Falling victim to a begging parent is never a good idea.  I found that when a parent begins to beg it is easy to make promises to them about their student that you may not be able to keep. When you have an emotional parent in your office or on the phone it is very easy to get seduced into making promises or making pithy statements like "everything is going to be okay."

One of my students shut down his senior year and never recovered.  At the end, I made contact with the parent and told him/her that the student was not going to graduate.  Although the parent intuitively knew that the student could not graduate, invitations were sent out out, a cap and gown was purchased, and family members were told that the student made it.  Because the parent was embarrassed, he/she begged to make an exception for the student to walk.  When I relayed that this could not be done due to board policy, the parent came to the school with the student and begin to make accusations that the school was unfair.  It is easy for emotional parents to go from zero to sixty in a short time and so I was expecting the visit. At this point,  it was important for me to remain calm and not mirror the emotions of parents during our conversation.  Even though the parent stormed out of the room, he/she continued to send emails begging me to reconsider.
Don't let Parents Work You!!

Lesson learned: I must remember that I have to be empathetic when listening to upset parents and never provide false hope.  I try to remain professional, calm, and only state the facts. In addition, I ask a colleague to accompany me into the meeting as a witness and I keep administration informed of any situations that I feel may get out of hand.  For instance, when this parent came to see me I told the front office staff to stay on stand by just in case the situation got out of hand. Also, I document information shared with the parent and dates I met with the parent.

Carol A. Korizek-McKenzie provides a great tip sheet for school counselors to give parents with angry teens; however, many of these tips can be applied when working with angry parents.  Check out her tip sheet.

Other resources:

How to Handle Angry Parents, Education World
How Can You Deal With Angry Parents, NEA
One Stop Counseling Shop:Tips & Tricks-Dealing With Angry Parents

So, these are some of my scenarios that I wanted to share with you during my time as a educator.  I hope that you can use some of these techniques that I have learned the hard way.  Also, I would love to hear your experiences and lessons learned during graduation week! 


Saturday, May 16, 2015

I'm Not Going...What Can You Do When You Can't Attend ASCA15?

Saturday, May 16, 2015

 Yes, it is true.  I made the decision not to go to ASCA15 this year and it was difficult.  In this post, I will share why I made the decision and how I can still stay connected to the conference.

 ASCA14 in Orlando was awesome!  I got to meet up with my tweeps (I will miss seeing them this year), I presented at a preconference workshop, I heard the First Lady speak, I got to be searched by the Secret Service, and most of all, I learned a lot of great information to take back to my school. 

Me at the 2014 Tweet Up!

I made it rain in my presentation...literally.  The roof leaked.
Initially, I had planned to go to ASCA15, but I have the opportunity to attend the Innovative Counseling Strategies National Conference in my hometown of Atlanta.  Since both conferences are during the same time, I had to make a quick decision about which one I wanted to attend.  This year, my hometown won out and I will be staying in the ATL!

However, I realize that I don't have to miss the great information that will be shared at ASCA15!  There are several opportunities to listen to and be part of the action in Phoenix and I want to share them with you in case you cannot attend the conference as well.

Phoenix, AZ
Since I can't make the conference...

1.  I can view information about the sessions online or through the ASCA app!
2.  I can register as a virtual attendee.  Although the virtual sessions are $199, you get a lot of "bang" for your buck! Here are the scheduled programs:

Sunday, June 28th
  • 9-12 p.m.-College Admissions: Case Studies and Recommendation Letters
 High School
  • 1-4 p.m.-College- and Career-Readiness Leadership Strategies
  • 5 - 6:30 p.m.-Key Note Address by  Fredi Lajvardi
Monday, June 29th
  •  9–10:15 a.m.-Reach Higher With College and Career Readiness Resources
  •  10:30 a.m.–12 p.m.-Career Exploration With Cartoons
  •  12:30–1 p.m.-A Conversation With Carolyn Stone
  •  1:30–2:45 p.m.-School Counselor Outreach vs. Automated Messaging to Mitigate Summer Melt 
  • 3:45–5 p.m.-Equip First-Generation College Students With College Readiness Skills
 Tuesday, June 30
  • 9-10:30 a.m.-General Session, Keynote Address: Tim Shriver
  • 10:45 a.m.–12 p.m.-Academic Habits and College and Career Readiness
  • 12:30–1 p.m.-A College- and Career-Readiness Conversation With Cory Notestine and Liz Parker 
  • 1:30–2:45 p.m.-School Counselors: The Key to College and Career Readiness
  • 3:45–5 p.m.-Mindsets & Behaviors Competency Writing 101
Wednesday, July 1
  • 9–10:15 a.m.-Selecting a College for Its Financial Fit
  •  10:30 a.m.-12 p.m. General Session, Keynote Speaker: Tim Federle
3.   I will definitely follow the conference from Twitter posts using #notatASCA15.  See the storyboard from last year's online conference compliments of Connie Ward. I got a lot of great information from the post and I was at the conference!!  Also, check out the blogs from The Spirited School Counselor, Elizabeth Cranford, School Counselor Space, Franciene Sabens, Middle School Counselor Notes, Rick Scheibner, Life on the Fly Counselor, Angela Poovey & Stoify by Susan Spellman Cann. 

Day 1 Notes, Downloads & Resources
Day 2 ASCA Notes, Downloads & Websites 
Day 3 Notes, Downloads, Websites, and Resources

School Counselor As Leader

Tweets from Program Marketing

Top 10 Moments from ASCA14 

Much To Celebrate Storify 

NotatASCA14 Resources 

Other ASCA14 Memories!!


2014 ASCA Conference Workshops - Watch a workshop from last year from ASCA.

First Lady's Address @ ASCA14

Post ASCA Depression

Now is the time to start thinking about attending an ASCA conference in case you have never been to one.  The 2016 ASCA conference will be in New Orleans (this will be my first trip to NOLA!).

July 9–12, 2016
"ASCA Annual Conference: The Recipe for Success"
New Orleans, La.

The Counseling Geek, Jeff Ream, and the Middle School Counselor, Carol Miller. are sponsoring ASCA16 Donation Drive for school counselors.  Consider sponsoring a school counselor or consider applying for the scholarship!!

Can't make it in 2016...no worries.  Here are the locations of future ASCA Conferences:

July 8–11, 2017
Denver, Colo.

July 14–17, 2018
Los Angeles, Calif.

June 29–July 2, 2019
Boston, Mass.

June 27–30, 2020
Seattle, Wash.